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2013-2014 Florida Work Experience Program Annual Agreement WEB

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Florida Work Experience Program Annual Agreement

This agreement is entered into between Miami Dade College, hereinafter known as the “Institution”, and, * , hereinafter
known as the “Employer”, for the purpose of providing work experience to students eligible to participate in the Florida Work Experience Program (FWEP), pursuant to Section 240.606, F.S., and Rule 6A-20.038, F.A.C.

The parties hereto agree for themselves as follows:

A. The Institution Agrees:
    1. To select and refer eligible students for employment consideration, and to notify the Employer of any student who may become ineligible after the referral.
    2. To refer the student for placement in a job that reinforces and complements the student's educational program and career goals.
    3. To determine the maximum number of hours each student is eligible to work per week according to the financial aid awarded for each semester.
    4. To monitor the student’s earnings to avoid over-commitment of FWEP funds, or financial aid over-awards.
    5. To reimburse the Employer seventy percent (70%) of the student's wages. Reimbursement is limited to student's wages, and shall not include costs for fringe benefits, travel, or other employment costs. Pursuant to state program regulations, the Public School system is the only organization entitled to receive one hundred percent (100%) reimbursement.
    6. To inform employers that students participating in this program are not to be discriminated against by the Employer on the basis of race, color, national origin, sex, or handicap, in recruitment, hiring, placement, assignment to work tasks, hours of employment, levels of responsibility or in pay. It further agrees to comply with the provisions of the Civil Rights Act of 1964 (Pub. L. 88-352; 78 Stat. 252) and Title IX of the Education Amendments of 1972 (Pub. L. 92-318) and the Regulations of the Department of Education which implement those Acts.

    B. The Employer Agrees:
    1. To complete and submit a Job Description (JDF) for each of the jobs available, that meet the standard requirements set upon by the Institution before it becomes effective and before employing any student.
    2. To place the student on the Employer's payroll and provide compensation to the student at least once per month. Such compensation shall be in an amount no less than the federal or state minimum hourly wages (whichever is greater). No student employee can be hired as a 1099 independent contract, and they must receive a W-2 at the end of the year.
    3. To be responsible for the total cost of mandatory benefits, including Social Security.
    4. To develop and implement a program of supervision for each student consistent with the duties of the job.
    5. To certify that the work performed by the student does not displace any regular employees.
    6. To provide an assurance that those students will be accepted, assigned jobs, and otherwise treated without regard to race, color, national origin, sex or handicap to comply with the provisions of the Civil Rights Act of 1964 (Pub. L. 88-352; 78 Stat. 252) and Title IX of the Education Amendments of 1972 (Pub. L. 92-318) and the Regulations of the Department of Education which implement those Acts.

    7. To provide the Institution with a copy of a Conditions of Employment Form (CEF), signed by the student and the Employer, which documents the duties of the job, the number of hours student is to be employed, and hourly rate of pay. Any changes to these conditions must be reported on an amended CEF, and must be agreed upon by the Institution before they become effective. A separate CEF per student is required.
    8. To maintain records for each student employed and provide signed copies of the Time Sheet and Billing Form to the Institution when requesting reimbursement. To provide additional documentation as requested by the Institution.
    9. To agree that the job will not involve religious, politically partisan or personal assistant type of duties.
    10. Not to hire students on a per-project basis, to work from home or be hired in a home-based business or off-site employment.
    11. To affirm that the company is solvent and in good financial standing and not dependent on FWEP program as its sole or main source of staffing to perform the services for the Employer’s business.
    12. That the company has a minimum of two full-time employees,  so that there is a minimum of one person available to supervise the student at all times.

    C. Both Parties Agree:
      1. This Agreement shall be subject to the availability of funds granted to the Institution for this program, and to all the provisions of applicable Florida Statutes and Administrative Rules. FWEP program is under Florida Statute Section 1009.77 and State Board of Education Rule 6A-20.038.
      2. The Employer may terminate any student at any time if it is determined that the quality of work is not satisfactory, or if the services are no longer required. However, a termination letter on company letterhead will be required to officially notify both the student and the institution, with an effective date of termination. No further billing of student will be honored by the College for any work performed by a student after the effective date of termination.
      3. Either party may terminate this Agreement by providing a written termination notice to the other party. A termination notice is effective on the date it is postmarked or hand-delivered to an authorized representative of the other party, or on a future date stated therein. Both parties will be held responsible to discharge all obligations under this Agreement before the effective date of termination.
      4. Period of Validity: This Agreement will be valid during the period July 1, 2013 through June 30, 2014. 
    Both parties have agreed to this on * MM/DD/YYYY
    For the Institution:

    Jorge Hernandez
    Director of Work Programs
    For the Employer:

    Signature of Employer’s Official
    Miami Dade College
    District Financial Aid Office
                                               Name and Title of Above: *
    11011 SW 104 Street, Room 1125
    Miami, Florida 33176
                                               Employer's Name: *
    Telephone: (305) 237-0386
    Facsimile: (305) 237-2787
                                              Taxpayer Identification Number: *
                                              Employer's Address: *
                                              City, State, Zip Code: *
                                              Phone Number: *
                                               Email: *