Fine Arts Reservation Request

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Fine Arts Reservations
800 GSW State University Drive
Americus, GA 31709-4379
229.931.2204

Jackson Performance Hall & Fine Arts
Theater Event Scheduling Form

First Name:

Last Name:

Email Address:

Phone Number:

Organization:

Projected Number of Attendants:

(Enter Event Coordinator Information Above)

Event Date:

Event Duration:

Type of Event:

Event Location:

When will access to the facility be needed?

Date:

Time:

Will there be an admission charge?

Will minors be present at this event?

Event open to campus?

Number of 6ft tables needed:

Number of 8ft tables needed:

Number of chairs needed:

Other items:

Please state any accessibility needs required:

Will Public Safety be required?

Guidelines for Facility Reservations

Submission of request to hold an event does not mean an organization automatically gains approval and access to the facility. Organizations are requested to follow up on the status of their request. The Office of Reservations will respond with approval of your request by email, as long as one was provided.

Arrangements for work orders necessary for the use of the facility must be made in the Division of Student Affairs at least 5 working days prior to the event. Preferably, such arrangements are made at the time of the request is submitted.
Organization members and faculty/staff advisors are responsible for insuring those facilities and adjacent areas used, including parking lots, are clean and properly put in order after use. The sponsoring organization is financially responsible for any and all damage that occurs to the facility during use and litter left after use.
A Public Safety Officer must be contacted to close the building following the event at 229-931-2245.
Faculty/staff advisors (or the designated representative) are request to attend all functions of the
organization, for the duration of the event.
Social Events sponsored by student organizations are intended for the benefit of those organizations members, but may be open to the campus if approved by the Director of Campus Life. Social events sponsored by student organizations are not open to the general public, as stated in the Student Handbook.
Organizations may lose reservation privileges for a specific time period if damage or litter becomes a repeated problem.
If sound equipment is requested for an event, the organization is responsible for reserving and securing all equipment upon completion of the event and returning any equipment which has been checked out by noon the following day, unless it is a weekend, then equipment should be turned in the following Monday by noon. If equipment is damaged, lost or stolen, the organization assumes all responsibility for replacement and cost.

All personal data and special categories of sensitive personal data collected or processed by Georgia Southwestern State University must comply with the University System of Georgia’s (USG) Cybersecurity Plan, as authorized by the Board of Regents Policy Manual Section 10.4 Cybersecurity: www.usg.edu/policies. Anyone suspecting their sensitive personal data has been exposed to unauthorized access, report your suspicion to techsupp@gsw.edu. Otherwise, questions concerning general data privacy can be sent to dataprivacy@gsw.edu. Signature (below) and submission of this form provides consent to and acknowledgement of the USG Data Privacy and Legal Notice and relative policies.

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