External Campus Room/Event Request Form [FINAL] - Non-SSO

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Some content may be updated based on selection

Room/Event Request - External Use Only

Fill out the below request form.
The college coordinator will notify you if the facility is available or not. If available, the coordinator will send you an email with the confirmation number, date, time, room number, etc.

Contact Information

Last Name:

First Name:

Email Address:

Phone Number:

Extension (if applicable):

Event Information

Please select the campus for your event:

Title/Purpose of event:

Number of attendees:

Enter the start time of your event (including setup):

Enter the end time of your event (including wrap-up):

Select the date of your event:

Are there additional dates for this event?

Yes

Will minors (individuals under the age of 18) be participating in this event?

Yes

Campus Programs with Minors Policy Awareness
The purpose of the Campus Programs with Minors Policy is to comply with Texas Education Code, § 51.976 and to ensure all Campus Programs are conducted in a manner that is as safe as possible. The following items must occur prior to any Campus Program with Minors being conducted by a third party (any vendor, individual, or group not employed by the College) on a campus of San Jacinto College.

1. The third party must identify a Program Operator, reserve the intended space via the room reservation process throughCampus Services, and ensure that it is indicated that Minors will be present on campus.
2. The College must enter into a contract with the third party, which contains, at a minimum, the following terms:

• The third party must, by no later than 21 days before the program, submit to the College, a form that indicates everyonewho will be working or volunteering at the program has completed a Sexual Abuse and Child Molestation Training coursethat has been approved by TDSHS. The information must be submitted on the verification form approved by TDSHS (thecurrent form can be downloaded at https://www.dshs.texas.gov/campus-program-minors).
• The third party must certify to the College that no individual who will be working or volunteering at the program has anyfelony criminal convictions or any conviction for any crime related to abuse, neglect, exploitation, assault, sexual offense,or any offense involving a Minor. The certified background check must be conducted by an accredited organization.
• The conditions necessary to engage additional employees or volunteers after the program begins.

Definitions
Campus Program with Minors: Any program lasting for all or part of at least four days or any summer camp regardless of the duration (including, but not limited to, recreational, athletic, or academic programs) conducted by San Jacinto College or on a campus of San Jacinto College where any individual in attendance is a Minor who is not enrolled as a student at the College.
Minor: Any individual who is under 18 years of age.
Program Operator: A person, including an employee, corporation, organization, government or governmental subdivision or agency, association, and any other legal entity, who owns, operates, or supervises a campus program for minors, regardless of whether it is operated on a for-profit or non-profit basis.
Sexual Abuse and Child Molestation Training: A training and examination program on sexual abuse and child molestation that is approved by the Texas Department of State Health Services (TDSHS). For a list of training programs that have been approved by TDSHS, see https://www.dshs.texas.gov/campus-program-minors.

FIND MORE INFORMATION REGARDING SJCCD’S CAMPUS PROGRAMS WITH MINORS POLICY, please go to: https://www.sanjac.edu/about/policies-procedures/

Room Information

What is your type of room?

Conference Room

Computer Lab

Classroom

Multipurpose Room

Atrium/Lobby

Other

Will there be any chemical or potentially hazardous materials/activities during this event?

Yes

Select your desired room configuration.

None

Conference Room

U-Shape

Hollow Square

Classroom

Round Tables

Theater

Chevron

Custom

Acknowledgement for Permits

Acknowledge

By checking this box, I, as the event requester, acknowledge that I am responsible for securing all necessary permits for my event. I understand that outdoor events held at San Jacinto College may require permits from various jurisdictions, including the City of Houston, Harris County, and the City of Pasadena. These permits may cover special event activities such as amplified sound, food vendors, temporary structures (like tents), fireworks, and more.

I agree to begin the permit application process at least 30 days before my event, recognizing that multiple authorities may need to approve permits and that compliance with these requirements is essential. I understand that failure to obtain the necessary permits may violate college policy, leading to potential cancellation of my event and disciplinary action by the college.

For more detailed information and specific permit guidelines, please look at the complete guide on permits.

Disclaimer: This guide is not comprehensive. Organizers are responsible for checking the complete permit requirements for their event, obtaining all necessary permits, paying any associated fees, and scheduling required inspections or site visits.

OEM@sjcd.edu

281-998-6111

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