Yavapai College External Catering Order Form V2

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Catering Order Form

(Non-YC Entities)

Event Information

Event Title

Event Location

Estimated Budget $

Please provide a range or specific amount

What form of payment will you be using?

Note: There is a 3% fee for credit card payments over $1000

Number of Guests (Final count due ten business days prior to event)

Event Date(s)

Event Time(s)

Type of Event: (e.g., Wedding, Corporate Meeting, Birthday Party, etc.)

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Food & Beverage

Menu Preferences: (e.g., Appetizers, Main Course, Desserts, Beverages)

Dietary Restrictions: (e.g., Vegetarian, Vegan, Gluten-Free, Allergies)

Specific Food Requests: (e.g., Signature dishes, Theme-based menu)

Beverage Options: (e.g., Water, Soda, Juice, Coffee, Tea)

Service & Setup

Service Style: (e.g., Buffet, Plated, Family Style)

Staffing Requirements: (e.g., Servers, Chefs)

Table & Chair Setup: (e.g., Number of tables, Seating arrangements)

Additional Equipment: (e.g., Linens, Centerpieces, Audio/Visual Equipment)

Contact Information

Today's Date

First Name

Last Name

Phone

Best Time to Contact

Please provide any further details or specific requests you may have

1. Final Guest Count: The final count is due 10 business days prior to the event. This will be the amount invoiced to the client. Please note that any changes made after this deadline will require the client to pay the original amount at the time of the final count.

2. Adjustments: The client is responsible for the full amount regardless of changes made after the deadline.

3. Additional Guests: Any increases to the original count after the final deadline must be approved by Kelley Foy and will be invoiced separately.

**Some dates may be unavailable due to other bookings. If you know you are going to have re-occurring events each year, consider scheduling all of them at the beginning of the school year**

**Campus closures due to weather will result in an immediate cancellation and are beyond our control. We do not cater on Holidays or when campus is closed.**

**Changes made within one week of event are not guaranteed**

Thank you for choosing The Eatery at Yavapai College for your catering needs!

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