Room Reservation Form (for faculty, staff, & students)

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Room Reservation Form

Contact Information

First Name:

Last Name:

Email Address:

Phone Number:

Club/Department:

I am a Hilbert:

Student Groups
An Advisor must be present for the whole program.
Use of Hilbert Facilities must be consistent with the college's Catholic Franciscan mission.

Groups must remain in their reserved location and are not permitted to wander the campus.

Approval

Has this been approved by the appropriate Hilbert College Vice President or Club Advisor (or their designee)?

Yes

Name of VP/Advisor Approver:

Event Information

Name of Event:

Type of Event:

What Type of Event Is It?

Preferred Date:

Alternate Date:

Time of Event:

Set-Up Time:

Tear-Down Time:

Number of Attendees (Estimated):

Is this a Passport Event?

Do you want this event posted on the events calendar?

Yes, I want this event posted on the events calendar.

No, I do not want this event posted on the events calendar.

Area(s) of Hilbert Campus to be Utilized

Auditorium

Palisano Auditorium (Bogel 101)

Swan Auditorium

Atrium

Franciscan Hall Atrium

West Herr Atrium

Swan Atrium

Classrooms

Paczesny/Bogel Hall Classroom(s):

Conference Rooms

Donough Board Room

Franciscan Hall A

Paczesny Hall 214

Library

Campus Center

Dining Hall (Upper Lvl)

Lower Lobby (Open Space)

Description of Event:

A/V Needs:

Please use this separate form for room set-up needs

Food Service
By contract, Hilbert College Dining Services will provide all food service on campus; including groups staying overnight at Hilbert College. Contact Lynn Urban at (716) 649-7900 ext. 235 or lurban@hilbert.edu

Important Note for Use of Outside Vendors
A Certificate of Liability Insurance must be submitted which names Hilbert College as additionally insured under the Contractor’s policy. It must cover at least $1,000,000 per occurrence.

By submitting this request, I acknowledge the rules set forth by the college as aforementioned and as stated in student/employee handbooks. Also, I acknowledge by submitting this request does not guarantee the room reservation. I will receive confirmation if accepted.

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